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Accounts-Payable Information


Accounts Payable

Are your suppliers and vendors hounding you for timely payment of invoices? Would you rather go to the dentist and have your teeth drilled than dive into your accounts payable files to determine who needs to be paid? Would a more tightly integrated accounting solution help you become more efficient and effective at paying business expenses? We recognize that college bookstores have complex accounts payable needs. That’s why we created a totally integrated solution to help you solve the accounts payable issues you’re facing today!

What is our answer? It’s SmartAP, our complete accounts payable solution. SmartAP allows your store to easily manage expenses, vendor invoicing and payments that are naturally part of doing business. Invoices are created in one easy step and payments are made in another. Checks can be cut for a single vendor, a specific group of vendors, or for all invoices due on a specific due date. With SmartAP, information about the vendor such as balance due, invoices, checks, due dates and additional historical information can either be displayed on the screen or printed. Take a look at our benefits and features list below for more detail!



  • Cost Effective and Efficient
  • Fully Integrated Solution
  • Windows and Linux Compatible
  • Easy-to-Use Graphical Interface
  • Completely Customizable
  • Flexible Hardware Requirements
  • Customizable Reporting
  • Robust Integrated Database
  • Minimal Training Requirement
  • 24/7/365 Responsive Technical Support


  • Enter and Maintain Invoice Information
  • Monthly Check Register
  • Vendor Maintenance/Inquiry
  • Manual Check Entry
  • Searchable Accounts Payable Invoices
  • Invoice Adjustment, Register and Update
  • Check Run Preview, Edit and Print
  • Check Register
  • Vendor Master List
  • Accounts Payable Invoice and Check Purge
  • Track Invoices by Vendor
  • Track Invoices by Due Date
  • Payment History Log
  • Purchase Journal
  • G/L Distribution
  • Invoice Reversals
  • Automatic Invoices at Receiving
  • Check Reprint and Void
  • Flexible Check Formats with Signature
  • State Detail Entry
  • Invoice Preview and Release
  • Recurring Payouts
  • 1099 Reporting
  • Specifications


  • College Bookstores
  • College Dining Facilities
  • C-Stores
  • Online Web stores
  • Multi-store
  • Chain Store